⏱ Pending Timecards
🧾 Recent Invoices
📊 Applicant Pipeline
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📎 Candidate Application Link
Share this link with candidates. Rosie can text or email it directly — completed applications land here instantly.
http://localhost:3001/apply
Ref tag:
ARC Talent Solutions:
/apply-arc
⏳ In-Progress Applications
▸ show
People who started the application and saved but never submitted. Nudge them a link that drops them back exactly where they left off.
| Applicant | Position | City / State | Experience | Lang | Applied | E-Sign | Status | Actions |
|---|
| Applicant | Position | Date & Time | Location | Interviewer | Outcome | Actions |
|---|
| Applicant | Position | Pay Rate | Start Date | Sent | Status | Actions |
|---|
📥 Client messages land here as drafts — nothing becomes a job order without your approval.
Senders matched to a registered client contact are pending;
unknown senders are quarantined and need a client picked manually.
| When | From | Client | AI Summary | Details | Status | Actions |
|---|
| Name | Skills | Availability | ⭐ Score | Pay Rate | Paychex ID | Activity | Actions |
|---|
| Title | Client | Shift | Pay / Bill | Margin | HC | Status | Actions |
|---|
| Worker | Job Order | Client | Dates | Pay / Bill | Status | Actions |
|---|
| Worker | Job / Client | Week Ending | Reg | OT | Status | Actions |
|---|
| Company | Contact | Phone | Status | 💰 Health | Activity | Actions |
|---|
| Employee | Period | Gross | Deductions | Net Pay | Status | Actions |
|---|
| Invoice # | Client | Period | Total | Paid | Balance | Status | Actions |
|---|
Record Payment
Payment History
| Invoice | Client | Date | Amount | Method | Actions |
|---|
📊 AR Aging Summary
| Invoice | Client | Due Date | Balance | Days Out | Bucket |
|---|
| Company | Contact | Status | Score | Value | Source | Activity | Actions |
|---|
| Name | Phone | Company | Title | Tags | Actions |
|---|
🕐 Payroll Hours
Every client's uploaded hours from PayrollPro — one universal view, newest week first. Read-only.
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📚 Guides & Manuals
Role-based training for Workora — download the deck or watch the narrated video. Guides use fictional demo data, so they're safe to share with anyone on the team.
📊 Recruiter KPIs
Production numbers — calls, touches, candidates, placements
| Recruiter | 📞 Calls | ✉ Total Touches | 👤 Candidates Added | 🎯 Placements | 🔗 Active Pipeline |
|---|
Calls and touches come from logged activities (🗒 Log on candidates, 📞 Log Touch on leads). Placements count assignments created. Attribution starts today — historical records created before this feature have no owner.
📍 Source of Hire
Where your applications come from — which job board actually fills roles. Tracks every channel automatically once your feeds are live.
🔐 Role Profiles — what each role sees
A saved profile replaces that role's defaults for everyone with the role. Admin always has full access and can't be edited. Only the owner can save changes.
Menu preview —
Pipeline by Stage
📞 Needs Follow-Up
Due/overdue follow-ups, plus any open lead untouched for 7+ days
Recent Activity
📦 Placements by Month
💰 Revenue vs Payroll Cost
🏢 Top Clients by Revenue
🔀 Hiring Pipeline Funnel
📥 Applications by Month
🎯 Fill Rate by Month
🏆 Recruiter Performance
| Name | Client Company | Insights Scope | Created | Actions |
|---|
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📉 Retention & Departures
▸ show
Survival (7/30/90-day) per site, monthly attrition with reasons, and probable quits waiting for a one-click confirm. A worker counts as departed after 14 days without a punch in that site's data — confirming adds the "why".
🏭 Sites
| Site | Client Org | Format | PP Code | Shift Start | Rows | Last Upload | Requested (wk) |
|---|
📤 Upload History
| Site | Week | File | Rows | Workers | Matched | Status | When |
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| Worker | I-9 | W-4 | Background | Drug Screen | Direct Deposit | % Done | Actions |
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| Name | Role | Status | Actions |
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Submit Timecard
| Week Ending | Job | Reg | OT | Status |
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| Job Title | Client | Dates | Pay Rate | Status |
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| Period | Gross | Deductions | Net Pay | Status | Pay Stub |
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Subscription & Billing
Manage your Workora plan and usage
Current Plan
—
Team Usage
— / — users
What's included
Compare Plans
Integrations Hub
Connect Workora to your payroll, accounting, and HR platforms
PayrollPro NATIVE
Workora's own payroll & invoicing platform — hired candidates and signed onboarding docs flow across automatically
Service-key bridge · One-click SSO · Auto document sync on signature
● Bridge Active
Last sync: —
What syncs to PayrollPro
✓ Active candidates → Workers
✓ Pay rates + OT (1.5×)
✓ Client assignments
✓ Signed I-9 / W-4 / Direct Deposit / Handbook
✓ Auto-push on signature
Paychex Flex PRIORITY
Sync workers, timecards & payroll runs directly to Paychex Flex
OAuth 2.0 · REST API · Real-time sync
Not Connected
Last sync: —
What syncs to Paychex
✓ Workers / Employees
✓ Timecard Hours
✓ Pay Rates
✓ Department / Job Codes
✓ Direct Deposit Setup
QuickBooks Online
Invoices · Clients · Payroll GL entries
Sync invoices as QB invoices, clients as customers. Payroll entries post to your GL automatically.
Last sync: —
ADP Workforce Now
Workers · HR records · Payroll data
Push workers as ADP employees. Sync timecard hours for payroll processing in Workforce Now.
Last sync: —
BambooHR
Employee profiles · Onboarding · PTO
Sync candidates as BambooHR employees. Pull PTO balances and push onboarding checklists.
Last sync: —
Gusto
Payroll · Benefits · Compliance
Push worker data and hours to Gusto for small-business payroll processing and benefits enrollment.
Last sync: —
Rippling
HR · IT · Payroll all-in-one
Sync employees to Rippling for unified HR, IT provisioning, and payroll in a single platform.
Last sync: —
Need a custom integration?
Workora exposes a full REST API. Connect any tool using webhooks or direct API calls.
Compliance & Communication
🔍
Checkr
Background Screening & MVR
Coming Soon
Run instant background checks, MVR reports, and drug screens directly from a candidate's profile.
📋 Criminal background · 🚗 MVR · 💊 Drug screening · ✅ Identity verification
🇺🇸
E-Verify
Employment Eligibility Verification
Coming Soon
Verify employment eligibility for all new hires through the federal E-Verify system — automatically triggered after I-9 completion.
📄 I-9 verification · 🏛️ DHS/SSA database · ⚡ Real-time results · 📊 Compliance records
📱
HeyRosie SMS
AI Receptionist & SMS Blasts
Planned
Connect Rosie to send automated SMS blasts to candidates — job alerts, interview reminders, and onboarding nudges via text.
📲 SMS job alerts · ⏰ Interview reminders · 📋 Onboarding nudges · 🤖 AI responses
Currently Active: You're already using HeyRosie at heyrosie.com/admin for inbound calls and SMS. Full API integration is planned once HeyRosie's partner API becomes available.
📋 Onboarding Workflows
When a candidate is hired, onboarding docs are auto-sent for e-signature
⚡
Automatic Onboarding on Hire
When you move a candidate to Hired status in the Applications pipeline, Workora automatically sends them 4 onboarding documents for e-signature: I-9, W-4, Direct Deposit Authorization, and Employee Handbook Acknowledgment.
🔗 Referral Tracking
Track candidate referrals and manage referral bonuses
⏰ Payroll Reminders
Automatically remind active workers to submit their timecards
Reminder Settings
Configure automatic weekly reminders for your active worker pool
How It Works
⏰ Scheduled — Runs automatically on your chosen day/time each week
👥 Targeted — Sends only to candidates with Active or Available status who have an email on file
🔗 Linked — Each email includes a direct link to the Worker Portal to submit hours
📧 Requires SendGrid — Make sure SENDGRID_API_KEY is set in your .env
Active Workers
—
workers eligible for reminders